Document Services Specialist

The company

Coastline Digital is a software engineering and AI consulting company based in San Diego, CA, working with an international team of experienced engineering professionals. We help companies design, build, and scale custom software, AI and machine learning systems, cloud and data platforms, and enterprise applications built to perform reliably in daily production use. Our engineers work directly with client stakeholders to understand real workflows, and we deliver in short, iterative cycles so clients see working results early.

The role

The Document Services Specialist is a remote contract role, open to candidates in the United States, focused on creating, revising, converting, and proofreading documents with a strong attention to detail.

Responsibilities

• Create, revise, reformat, and convert documents using various support software including Microsoft Office applications, PDF editing tools, and transcription software.
• Prepare and edit complex documents, spreadsheets, charts.
• Provide coordination and administrative support for special projects.
• Efficient handling of time sensitive and confidential materials.
• Perform document diagnostic activities related to troubleshooting documents inconsistencies.
• Create and/or revise work product using direct keyboard entry, scanner or electronic conversion methods of input; transcribes audio and digital dictation including deposition transcripts as required.
• Spell check, proofread and/or cross-check documents to ensure accuracy and completeness.
• Strive to increase skillset knowledge level by participating in company training courses, research, and onsite training sessions.

Requirements

• HS Diploma or GED.
• 1+ year working in document outsourcing or legal industry preferred.
• Ability to learn the responsibilities listed above through a combination of in-person training, remote training, and self-guided learning.
• Ability to multi-task with strong attention to detail.
• Strong initiative required; ability to work independently with minimal direct supervision.
• Working knowledge of Microsoft applications (Outlook, Word, Excel, and PowerPoint).
• Experience working with Adobe Acrobat or Kofax for the manipulation of PDF files a plus.

Compensation

The compensation range for this role is $23.00 to $26.00 USD per hour. Actual compensation within that range will be dependent upon the individual’s location, skills, experience and qualifications.